How To Combine Two Pivot Tables

If you work with data in Excel, you may find yourself needing to combine two pivot tables to analyze information more effectively. This process can be incredibly useful for gaining deeper insights and creating comprehensive reports. In this article, we will guide you through the steps to successfully merge two pivot tables in Excel.

Before we delve into the merging process, let's first understand what a pivot table is. A pivot table is a powerful tool in Excel that allows you to summarize and analyze large datasets. It enables you to extract meaningful information and present it in a clear and organized manner.

Now, let's move on to the steps to combine two pivot tables. The first step is to ensure that the two pivot tables you want to merge have a similar structure and field names. This is crucial for the merging process to be successful.

Next, select any cell within the first pivot table. Go to the "Insert" tab on the Excel ribbon and click on "PivotTable." Choose the option to create a new pivot table and select the range of data for the second pivot table. Ensure that both pivot tables are in the same worksheet.

Once you have created the second pivot table, go to the "PivotTable Analyze" tab on the Excel ribbon. Click on the "Options" tab and then select "Show Report Filter Pages." This will create individual worksheets for each report filter in the pivot tables.

After creating the report filter pages, go back to the original pivot tables. Right-click on the first pivot table and select "PivotTable Options." In the "Data" tab, uncheck the option that says "Save source data with file." Repeat this step for the second pivot table as well.

Now, it's time to copy the data from the second pivot table into the first pivot table. Click on any cell within the second pivot table, go to the "PivotTable Analyze" tab, and click on "Options." Select "Select" and then choose "Entire PivotTable."

Right-click on the selected data and choose "Copy." Go back to the first pivot table, right-click on any cell, and select "Paste Special." Choose the "Values" option and click "OK." This will paste the data from the second pivot table into the first pivot table.

Finally, you can adjust the layout and formatting of the combined pivot table to suit your preferences. You can rearrange the fields, change the formatting, and customize the design to make the information more visually appealing and easier to understand.

By following these steps, you can successfully merge two pivot tables in Excel and create a comprehensive analysis of your data. This process can help you gain deeper insights, identify trends, and make informed decisions based on the combined information.

Remember, practice makes perfect, so don't hesitate to experiment with different pivot table combinations and merging techniques to find the best approach that works for your specific data analysis needs.

So, next time you find yourself working with multiple pivot tables in Excel, use these steps to combine them effectively and unlock the full potential of your data analysis capabilities.

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